Modern Apprentice – Accounts Assistant (Accounts Payable)

This role will undertake a Modern Apprenticeship and will be supported throughout their apprentice journey by a dedicated Assessor. The Modern Apprenticeship contract will last two years.

The accounts payable team are responsible for the management of most of the firm’s expenditure and forms part of the wider cashroom operations team who have overall responsibility for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include all general ledger and client ledger transactions. The objectives of the Accounts Assistant (Accounts Payable) will include, but not be limited to, all duties as noted in this document, whilst at all times ensuring compliance with all regulatory requirements (HMRC VAT rules, The Law Society of Scotland Solicitors’ Accounts Rules and The Solicitors Regulation Authority Accounts Rules 2011).

Full training will be provided as you work towards learning all the tasks undertaken by the firm’s Accounts Payable team including;

• Processing a wide variety of invoices via the firm’s accounts payable system (Emburse Enterprise). This will include a combination of general ledger firm’s costs as well as client related professional expenses and disbursements.
• Processing and arranging payment of all firm’s employee and partner personal expense claims.
• Dealing with the group’s credit card and virtual credit card programmes, including processing transactions and reconciling accounts.
• The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
• Preparation of the firm’s weekly supplier payment run via BACS.
• Reconciliation of all vendor statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
• Dealing with the upload of all internal recharges (i.e. copying costs, travel costs etc) to the firm’s practice management system.
• Accurately filing all working documentation within various online Cashroom filing locations as directed.
• Attending meetings and contributing to any group discussions on Accounts Payable procedures and ensuring documentation is always kept up to date.
• Assisting with all ad-hoc departmental duties which may arise from time to time, including supporting other teams within the firm’s cashroom operations teams.

These duties reflect the situation as at July 2026 and may be subject to reasonable change at a later date.

HR Contact 

If you would like further information on the role or require accommodations to make your application please contact cameron.thom@shepwedd.com or call 07919451228.

Equal Opportunities 

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio-economic backgrounds.

Data Protection

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “controller”. The information provided by you will be processed in accordance with our Privacy Notice for Applicants. If you are successful in obtaining paid employment with us we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.

Relevant information will be disclosed to the interview panel and Human Resources staff members. We may contact any referees provided for the purposes of discussing your application and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use any information provided in relation to reasonable adjustments to make appropriate arrangements for interview or other selection processes.
• We will use any information provided in our diversity monitoring form to ensure meaningful monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted on the basis of the timescales set out in our Privacy Notice for Applicants.

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our Privacy Notice for Applicants.