Accounts Assistant – Cashier

Our Finance team are looking for an experienced legal cashier to join our Edinburgh office.

The cashiering team is responsible for managing and maintaining the books and records of all Shepherd and Wedderburn LLP group companies to include all general ledger and client ledger transactions. Within this team, the Accounts Assistant will be expected to accurately and efficiently undertake all standard legal cashiering duties.

Responsibilities

• Allocating and processing all bank receipts (Client & Office Account)
• Reviewing and setting up all electronic payment types (CHAPS, BACS, FastPay & International) on the firm’s various electronic banking platforms. This will also involve a thorough review to ensure all Anti-Money Laundering requirements have been met prior to processing payments.
• Process various accounting transactions to the firm’s financial management system including all payments, receipts, transfers and bill payments for both client & office accounts. This will also include disbursement transfers, bill reversals and third-party cheques as well as dealing with the firm’s bulk transactional uploads throughout the day.
• All opening, closing and day to day transactional movement in relation to the firm’s client designated bank accounts using relevant banking platform.
• Reviewing cheque requests and ensuring these are authorised in line with the firm’s internal policy and produced within the firm’s approved timescales.
• Carrying out all remedial action required on outstanding items as identified by the daily bank reconciliation process. This will include investigating and resolving any unmatched items, cancelling any cheques which are over 6 months old and returning unallocated funds as per the firm’s agreed internal procedures.
• Working directly with Directors/ Partners / Fee Earners and various other staff as required on all aspects of client or firm transactions.
• Preparation and submission of the firm’s regular cheque & cash banking.
• Running the firm’s monthly client account system interest calculator and any daily ad-hoc interest calculations that may be required from time to time.
• Electronically file all daily working documentation as required to ensure immediate access for regulatory audit purposes.
• Provide any required support during the completion of the firm’s annual audit cycle.
• Attending team meetings and contributing to any group discussions on cashroom procedures and ensuring all process documentation is kept up-to-date at all times.
• To assist with all ad-hoc departmental duties which way arise from time to time.

HR Contact 

If you would like further information on the role or require accommodations to make your application please contact Kaylee.Hunter@shepwedd.com.

Equal Opportunities 

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio-economic backgrounds.

Data Protection

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “controller”. The information provided by you will be processed in accordance with our Privacy Notice for Applicants. If you are successful in obtaining paid employment with us we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.

Relevant information will be disclosed to the interview panel and Human Resources staff members. We may contact any referees provided for the purposes of discussing your application and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use any information provided in relation to reasonable adjustments to make appropriate arrangements for interview or other selection processes.
• We will use any information provided in our diversity monitoring form to ensure meaningful monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted on the basis of the timescales set out in our Privacy Notice for Applicants.

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our Privacy Notice for Applicants.